Osseo Area Dusty Riders BY-LAWS 2018

Article I - Name

 

The name of this organization shall be Osseo Area Dusty Riders.

 

Article II - Address

 

The address for Osseo Area Dusty Riders shall be the home of the current treasurer and/or president.

 

Article III - Records

 

The corporate records, including the incorporation document, tax status and membership and board meeting minutes shall be at the home or business address of the current secretary or their designee.

 

Article IV - Mission

 

Osseo Area Dusty Riders is organized exclusively for charitable and educational purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

 

Article V - Purpose

 

The purpose of the Osseo Area Dusty Riders is to:

 

  1. Stimulate and advance the general welfare and safety of those using ATV/UTVs.

 

  1. Conduct club rides, activities and the annual poker run.

 

  1. To provide a medium for the exchange of recreational vehicle information, including between the counties, townships, citizens, tourists and members.

 

  1. To perform all desirable and lawful functions for the successful operation of the club and public.

 

  1. To serve the interest of ATV/UTV users.

 

  1. Monitor the clubs adopted trails.

 

  1. Participate in volunteer opportunities, such as parades and Lake Martha Days.

 

  1. Maintain a working relationship with adjoining recreational vehicle clubs.

 

  1. Submit comments, provide guidance or education to local townships on adaption of ATV/UTV laws and to defend against discriminatory legislation, regulations and burdensome taxation.

 

  1. To support grants or donations to areas of need.

 

  1. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.

 

  1. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code

 

Article VI - General Rules

 

The general rules Osseo Area Dusty Riders members agree to follow are:

 

  1. Stay on established trails at all times unless a specific area is designated as a playground for open riding.

 

  1. To obey all DNR and local municipality rules or regulations.

 

  1. No littering at any time.

 

  1. No member of the club can hold a landowner or any other member liable for injuries or equipment damage suffered while riding on established trails or participating in club activities.

 

  1. Club members will ensure the safety of others by periodic stops during group rides to make sure all members are accounted for.

 

Violators of the Club rules may be brought before the club for recommendation of termination of membership.

 

Article VII - Membership

 

  1. The membership shall consist of individuals, businesses, land owners and cohabitating family members.

 

  1. Only members with current/paid membership or a land owner will be considered qualified and able to vote.

 

  1. The paid membership will be active from March 1 of the current year through the last day of February of the following year.

 

  1. Membership fees are non-refundable.

 

  1. Membership into the Osseo Area Dusty Riders shall be determined in a non-discriminatory basis without regard to race, gender, or national origin.

 

  1. Applications for membership shall be made on the appropriate form containing an agreement by the applicant to abide by the By-Laws and purposes of Osseo Area Dusty Riders and by paying the required dues.

 

  1. A member of Osseo Area Dusty Riders may resign from the club at any time upon written notice to the secretary and treasurer.

 

  1. A member in Osseo Area Dusty Riders may be terminated by majority vote of the executive board in the event of non-payment of dues or other action not consistent with the by-laws of the club. Termination of any member shall not release him/her from the obligation to pay any amounts owed to the Club for the period of membership.

 

  1. The amount of membership dues as well as the time for their payment shall be determined from time to time by action of the executive board.

 

Article - VIII - FISCAL YEAR

 

The fiscal year of the Club shall run from the first day of January and end on the thirty-first day of December.

 

Article IX - Officers

 

Section 1 - Term

 

All offices will be for a term of two years.

 

Section 2 - Election

 

  1. President, secretary, two board members and administrative assistant will be elected in odd numbered years and the offices of the vice president, treasurer, one board member and the social media assistant position will be elected in even numbered years. The administrative assistant will be elected for a one year term in 2018 and reelected as an odd numbered year election in 2019.

 

  1. Any qualified member may make a recommendation for any position. The president must consider the nominees, responsibilities and the ability to serve. The president may ask for a second and then a majority vote will determine the position. 

 

  1. All officers shall be elected at the annual meeting and assume office immediately.  All officers will serve until their successors have been elected and duly installed.

 

  1. To follow are the requirements be eligible to become an officer or board member:

 

  1. The individual shall have a current and paid membership

 

  1. The individual shall commit to active participation

 

  1. The individual shall be eighteen years older or older

 

  1. The individual shall be elected by the majority vote of present qualified members

 

  1. All members willing to assume a position on the executive board must be committed to the purpose of the club and have the ability to attend on a regular basis.

 

Section 3 - Duties

 

  1. The president shall be the chief executive officer of the organization. He/she shall preside at all meetings of the organization, shall preside at the meetings of the executive board, shall sign all documents requiring an official signature, and shall perform all other duties incidental to the office.

 

  1. The vice president shall perform the duties of the president in the temporary absence or incapacity of the president.  

 

  1. The treasurer shall keep accurate record of all monies allocated to the organization, shall supervise the disbursement of funds subject to the direction and approval of executive board, and shall serve as the chair of any finance committee. The treasurer shall keep all funds in a bank approved by the organization or executive board. The treasurer shall be prepared provide a report at each meeting of the bank account balances for approval by members. The treasurer shall provide an annual financial audit and present the audit at the annual meeting.

 

  1. The secretary shall keep accurate record of the activities of the organization.  The secretary shall issue notices of organization meetings, shall be responsible for the correspondence of the organization, shall prepare and keep a listing of all officers, committee chairs and members, all current and previous members for the previous two years, and shall be responsible for maintaining records regarding any corporate records including the incorporation document, by-laws, and minutes.

 

  1. The board members shall advise or make policy for the organization on program, image, advocacy, resource, and membership development. Board members should help formulate and recommend programs and activities to the membership of the organization for approval. Board members shall advocate for the members of the club and perform essential organization activities as requested.

 

  1. The social media assistant shall manage the club social media channels, including Facebook and Instagram, and the club email. The social media assistant shall respond to all electronic inquiries to the club in a timely manner. The social media assistant should promote interaction and represent the club in a professional manner. The social media assistant should create Facebook events for all meetings and rides, post any valid and related content and monitor the social media accounts for inappropriate comments. The social media assistant should assist with the graphic design of any printed material (including shirts and other materials) and promotion of any event. It is the responsibility of the social media assistant to keep the social media accounts active, current, correct and up to date.

 

  1. The primary duty of the administrative assistant will be to produce an electronic format of existing and future documents. The administrative assistant shall categorize and organize these documents in a simple and efficient manner. The administrative assistant shall assist with digitalizing the bank account records, fund received and funds paid. These items must be categorized to comply with the yearly requirements of non-profit filing requirements. The administrative assistant can complete tasks of any officer, the executive board, or the membership. The administrative assistant shall keep the president up to date on project requests, status, and completion.

 

  1. Vacancies occurring in any office due to resignation, illness, death or other incapacity to comply with the assumed duties shall be filled by election by the organization members. Such officers shall serve only until the next regular election.

 

  1. All officers shall have other powers and duties as are required by law.

 

Article X - Executive Board

Section 1 - Composition

 

The executive board shall be composed of the president, vice president, treasurer, secretary and the three board members.

 

Section 2 - Duties

 

  1. The executive board shall be the governing body of Osseo Area Dusty Riders except when meetings are in session. All matters affecting the policies, aims and means of accomplishing the purposes of the Club not specifically provided for in this constitution or by action of the membership at a regular or special meeting shall be decided by the executive board.

 

  1. A simple majority of the executive board members must be present to constitute a quorum for transacting business. The outcome of any decision will be determined by the finding of a majority vote.

 

  1. A report on all actions taken by the executive board shall be made to the membership at every meeting. A motion shall be made and seconded to approve reports.

 

  1. The executive board shall determine the amount of membership dues and the time of payment.

 

  1. An executive board or member majority vote may appoint an authorized representative to act on the club’s behalf for a limited term. The term and privileges shall be documented by the secretary and published in the minutes.

 

Article XI - Meetings of the Membership

 

  1. The annual meeting of the membership shall be held in April of each year. The major business of this meeting shall be the election of officers and approval of the financial audit.

 

  1. Meetings of the membership shall be held monthly at the time and place fixed by resolution at the previous meeting or as designated by the executive board.

 

  1. The meetings of the membership shall be to conduct business of the organization. More specifically the meetings shall be for the following:

 

  1. To approve, reject, amend or refer back to the committees for further study reports from special or standing committees

 

  1. To introduce new ideas with request for the president to appoint committees to make further studies and report back their recommendations to the organization

 

  1. To evaluate reports of the completed activities, projects or programs and make suggestions for improvement

 

  1. To provide members with the information concerning program helpful to them in their efforts to address recreational needs

 

  1. Anyone who wishes to address the membership from the floor shall identify himself/herself to the membership

 

  1. Written notice of the time, date and location of all meetings shall be made by the monthly newsletter, distributed by the secretary.

 

  1. Special meetings may be called by the president, executive board or at least five members of the organization by giving adequate notice of time, date, location and purpose of meeting.

 

  1. Five qualified members and two officers present at a membership meeting shall constitute the minimum for quorum. The outcome of any decision will be determined by the finding of a majority vote of qualified members present at the membership meeting.

 

  1. Each member over eighteen years of age, with paid dues, shall be entitled to one vote.

 

Article XII - Monies Management

 

  1. All distributed monies shall be justified and properly supported by proper documentation of receipt.

 

  1. All club disbursements shall be made by check or use of the account debit card. The card shall be held and maintained by the treasurer. The treasurer may allow an authorized member to retain and use the card for a justified reason.

 

  1. All checks shall be pre-numbered and no starter checks may be used. No checks will be distributed or written to “cash.”

 

  1. The treasurer or administrative assistant shall prepare an annual audit at the annual April meeting.

 

  1. The monies shall be kept at a bank approved by the membership and that bank shall be notified immediately upon change in persons authorized to sign checks. The persons authorized to sign checks shall be only the current president and the treasurer.

 

  1. If Osseo Area Dusty Riders club decides to split, the assets and liabilities remain with the Osseo Area Dusty Riders.

 

  1. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)(3).

 

  1. Upon dissolution of the Osseo Area Dusty Riders the remaining assets must be used exclusively for tax exempt purposes, such as religious, educational or scientific.

 

Article XIII - Amendments

 

These by-laws may be amended by the affirmative majority vote of the qualified members present at a meeting.

 

These by laws were approved and accepted during an executive board meeting on May 22, 2018.

Our Address

12819 Thomas St

Osseo, WI. 54758

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